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Constitution & Bylaws

Our constitution and bylaws outline the internal rules that govern how the Yale Club of Malaysia is run.

Section I: Name and Address

Article 1

The name of this organisation shall be The Yale Club of Malaysia (referred to hereafter as the “Club”).

Article 2

The registered address of the Club shall be:

Yale Club of Malaysia

PW23, One Mont Kiara 

1, Jalan Kiara, Mont Kiara, 50480 Kuala Lumpur

Section II: Objectives

Article 3

The objectives of the Club shall be to strengthen the bonds between graduates and friends of Yale University, and promote Yale and its interests in Malaysia, by:

  1. Conducting and participating in informative and social activities for the edification, fellowship and enjoyment of Members and their guests;
     

  2. Undertaking projects and activities to promote the interests of Yale University and the Club;
     

  3. Raising funds for support of the Club’s activities including charitable and/or educational activities and;
     

  4. Recruiting students for attendance at Yale University.

Section III: Affiliation

Article 4

There shall be two categories of affiliation: Members and Honorary members.

  1. Members (“Members”) shall be individuals of any nationality who (1) have graduated from Yale College or any of the Graduate or Professional schools of Yale University, received honorary degrees from Yale University, or have attended programs sponsored by Yale University, and (2) have registered with the Club by filling out a registration form.
     

  2. Honorary members (“Honorary members”) shall be individuals deemed by the Board to be of distinction and beneficial supporters of the Club and who have registered by filling out an honorary member form.

Article 5

A registration for membership in good order shall be accepted and acted upon by the Board. A registration for Honorary Membership shall be accepted subject to an introduction by an existing member, and the ¾ affirmative vote of the Officers of the Club.  The Board shall maintain a list of all Members and Honorary Members

Section IV: Officers and Duties

Article 6

The Club shall have a Board comprised of the following officers at all times:

  1. President;

  2. Vice President;

  3. Treasurer; and

  4. Secretary;

The Officers shall have the following minimum duties:
 

  1. President:  

    • ​Ensure that all quarterly meetings, activities and functions occur as required by the Constitution and the Yale Alumni Organization in order to keep the Club in good-standing and a service and an asset to the Yale community.

    • Ensure that the Club is properly registered as required by the Yale Alumni Association and if required, the rules of Malaysia. 

    • Be free and available to the members of the Yale community in matters that are within the purview of the Club.

    • Ensure the continued, ongoing vitality and permanence of the Club

    • Attend all meetings and events as a standard practice
       

  2. Vice-President:

    • ​Support the president and the Club in all of the above.

    • Act in the president’s role when unavailable to attend or chair necessary meetings.
       

  3. ​Treasurer:

    • Maintain good and accurate financial accounts of the Club

    • Prepare and present a semi-annual and annual Statement of Accounts to the Officers and at the AGM

    • Receive, record and track any funds received or funds disbursed by the Club
       

  4. ​Secretary:

    • Keep Minutes of All important meetings

    • Maintain a historical record of the Club

    • Communicate Club business with the Club members

In all cases of the above, Officers should have 75% attendance over the course of the year in order to be eligible for continued future office. 

Non-attendance of greater than 50% at Board Meetings, events and activities would be cause for mid-election replacement.  

Officers must reside in Malaysia during the full period of their term and if they relocate during their term, their office would become vacant. 

In the case of Members running for Office, Members should have 75% attendance at events and activities sponsored by the Club. 

Article 7

The Club may elect or appoint from time to time additional officers including but not limited to:
 

  1. Head of New Undergraduate Liaisons 

  2. Social & Activities Chair

  3. Programs Chair

  4. Technology and Marketing

  5. Others as needed

Article 8

Elections for officers will be held annually at the Club’s Annual General Meeting held in accordance with Section VIII of this Constitution and By-Laws. The officers shall be elected by majority vote of the Members voting thereon at the Annual General Meeting. The term of the officers shall begin from the conclusion of the Annual General Meeting until the next Annual General Meeting.

Article 9

The Board, or a nominating committee appointed by the Board, shall prepare the nominations, and all Members are to be notified of the nominations before the Club’s Annual General Meeting. In order to be eligible for a Board position, candidates must already be Members prior to the election.

Article 10

The Board shall meet at least once every three months to examine the accounts and arrange the affairs of the Club. The Board may from time to time make, repeal and amend, all such regulations (not inconsistent with this Constitution and By-Laws) as it shall think expedient for the management and well-being of the Club. Minutes shall be taken of all proceedings of the Board and shall be open to inspection by any Member of the Club.

Section V: Committees

Article 11

The Board may create and dissolve one or more committees for such purposes as the Board may deem appropriate from time to time and may determine the powers, functions and duties of any such committee and delegate to any such committee such powers and duties as the Board deems appropriate.

 

Any vacancy in a committee appointed by the Board shall be filled by the Board. 

Section VI: Fees

Article 12

The Society will not charge fees to join the Club.  To the extent the Club has expenses that require financial outlays, members may be asked to contribute toward specific events, with no obligation to do so,although attendance at some events may require a fee in order to attend.  The attendance of local area events that charge admission or attendance fees will be at the expense of the member. 

Section VII: Use of Funds

Article 13

To the extent the Funds of the Club shall exceed MYR1,000, they shall be deposited with a bank designated by the Board.  If less, the Treasurer shall hold funds and maintain an accurate record.

Article 14

Funds of the Club shall be disbursed to achieve the objectives in Section II of this Constitution and By-Laws. Funds shall not be used for any other purpose unless approved by a majority of the members of the Board and a majority of the Members, provided, however, that funds of the Club shall not be distributed to Members, and Members shall not receive any remuneration from the Club.

Section VIII: General Meeting

Article 15

The Annual General Meeting of the Club shall be held in the last calendar quarter of each year upon a date and at a time to be fixed by the Board for the following purposes:
 

  1. to receive from the Board a report, balance sheet and statement of accounts for the preceding financial year, and an estimate of the receipts and expenditures for the current financial year;
     

  2. to elect the Board and any additional officers for the ensuing calendar year;
     

  3. to decide on any resolution which may be duly submitted to the meeting as hereinafter provided.

Article 16

Any Member who wishes to move any resolution at the Annual General Meeting shall give notice thereof in writing to the Secretary not less than two weeks before the date of such meeting.

Article 17

The Board may at any time call an Extraordinary General Meeting, and shall do so upon the written request of any five (5) Members, with said request stating the purpose for which the meeting is required.

Article 18

At least two weeks before the Annual General Meeting or any Extraordinary General Meeting, a notice of the time and venue of such meeting, and at least seven days before the meeting, a notice of the business to be transacted thereat, shall be sent to every Member, and no business other than that for which notice has been so given shall be brought forward at such meeting until after such business has been concluded.

Article 19

At all general meetings of the Club, the President, or in his absence the Vice President or in his absence the Secretary or in his absence the Treasurer, shall take the chair. Every Member present shall be entitled to one vote upon every motion, and in case of a tie, the chairman of the meeting shall have a second vote. The Board shall be empowered, if it thinks fit, to establish regulations to enable Members to vote by proxy or in writing. Four (4) Members shall constitute a quorum at any duly called meeting.

Section IX: Miscellaneous

Article 20

The financial year of the Club shall end on the 30th day of June in each year, to which day the accounts of the Club shall be balanced.

Article 21

No Member shall, except as otherwise contemplated in this Constitution and By-Laws and approved by the Board or for professional service rendered at the request of the Board, on any pretence or in any manner, receive any profit, salary or emoluments from the funds or the transactions of the Club. 

Article 22

The Board shall be the sole authority for the interpretation of these rules and of the regulations made from time to time by it. The decision of the Board upon any question of interpretation or upon any matter affecting the Club and not provided for by these rules or by the regulations shall be final and binding on the members. 

Article 23

These Articles may be added to, repealed, or amended by resolution at any Annual or Extraordinary General Meeting, provided that no such resolution shall be deemed to have been passed unless it is carried by a majority of at least two-thirds of the Members voting thereon.

Article 24

In the event it is deemed that the Club should be dissolved, the decision shall be made by the unanimous consent of the Board. Any remaining assets of the Club upon its dissolution shall be donated to Yale University. 

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